Conference and seminar rooms are classic resources that are managed with appointment scheduling systems. Instead of maintaining occupancy plans in Excel or coordinating them in email rounds, all staff can see in real time which rooms are available when.
Advantages over manual management
- Real-time availability visible to all staff, with no email coordination required
- Automatic conflict checking reliably prevents double bookings
- Integration with Outlook calendars and other calendar apps via CalDAV
- Room equipment, capacity and special requirements can be communicated in the booking form
- Booking history and utilization statistics via the statistics module
Typical scenarios
- Companies with several meeting rooms at one or more locations
- Hotels and conference hotels with bookable seminar rooms for external customers
- Coworking spaces with meeting rooms on an hourly or daily basis